While editing documents, particularly when cleaning up documents created by piecing together bits of text from lots of sources, you probably find it necessary to apply the same formatting in many places throughout the document to make it consistent.
You could create a macro to apply the necessary formatting; assigning a keyboard shortcut to make the process quicker, but there’s an even easier way. Use the “Repeat last action” command with F4.
Begin by applying the formatting to repeat, such as bold, line spacing or indent. Then, navigate to the next block of text to be formatted and press F4 to apply the same formatting to the new text. Repeat the repeating as many times as you like, just be sure not to perform a new action between repeats. Otherwise, you’ll be repeating the new thing. Then you'll have to repeat the whole process.
You can capture several options at once, such as indent, line spacing and widow/orphan control, as long as you do so all in one step, using a dialog box. If you select multiple options via the Ribbon or with keyboard shortcuts, only the last option is captured to be repeated.
If you make a mistake and repeat the last action in the wrong place, just press F4 again to reverse the action. You can also use Undo (Ctrl + Z) without making that “last action” the one that is repeated.
More fun with repeat.
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1 comment:
Thanks for the F4 tip. I much prefer the keyboard to the mouse & had been using the paintbrush for copying formatting from one place to another. This is better!
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